DUNAA Nominations for 2013-2015 National Officers are Now Open!!

NOTICE – Spread the Word!!! – NOTICE

Nominations Period for 2013-2015 DUNAA National Officers Now OPEN!!!!

Nominations are being accepted by the Nominations Chair (Hermine Crump-Jones), for DUNAA’s 2013-2015 Executive Board Positions and will be open until January 1, 2013. Please forward via email, the name(s), membership status and year(s) of graduation and brief description(s) of nominee(s)’ credentials to herminejones@yahoo.com, along with the name and year of graduation of the person submitting nominations.

All national financial members of DUNAA are welcome and eligible to nominate and any national financial members of DUNAA are eligible to be nominated as per the Constitution and By-Laws. (See nominations form)

I. DUTIES OF OFFICERS (as per DUNAA’s Constitution and By-Laws)

 

Section I:

President – The President shall;

1)      Act as the official representative of the Dillard University National Alumni Association (DUNAA) and bear the responsibility of daily operations for DUNAA,

2)      Represent the alumni on the Dillard University Board of Trustees and communicate all pertinent issues to the Alumni Association,

3)      Serve as Chairperson of the Board of Governors,

4)      Preside or designate an official for all Executive Board or General Membership Meetings,

5)      Appoint the Chairmen of all standing and special committees,

6)      Be ex-officio member of all committees, except the Nominating Committee,

7)      Perform such other duties as usually pertain to this office,

Section II:

First Vice President – The First Vice President shall;

1)      Chair the Fund Development and Endowment Committee,

2)      Perform those duties delegated by the President,

3)      Assume the duties of the President when requested by him/her or in his/her absence.

Section III:

Second Vice President – The Second Vice President shall;

1)      Chair the Membership Committee,

2)      Perform those duties delegated by the President,

3)      Serve as Chair of the Public Relations, Information and Communications Committee,

4)      Assume the duties of the President when requested by him/her or in the absence of the President and the 1st Vice President.

 

Section IV:

Recording Secretary – The Recording Secretary shall;

1)      Record the minutes of all meetings of DUNAA (Executive Board, Board of Governors, and National Meetings)

2)      Store all minutes electronically and maintain them for a period of not less than 5 years or the end of term,

3)      A thumb drive labeled by recorded year will be stored in the Alumni Office

4)      Prepare minutes for distribution and (via the Corresponding Secretary) for all Executive Board, Board of Governors and DUNAA Meetings,

5)      Perform other related duties as delegated by the President or the Executive Board,

6)      At the end of the term in office transfer all minutes to the incoming Recording secretary or President not more than 30 days after leaving office,

7)      Keep a secure and confidential record of all Executive board members’ email addresses and passwords

8)      Serve as a member of the Public Relations, Information and Communications Committee

9)      Perform such other duties as ordinarily pertain to this office or as assigned by the President or the Executive Board,

 

Section V:

Corresponding Secretary – The Corresponding Secretary shall;

1)      Be responsible for all correspondence of DUNAA and of the Executive Board as designated by the President or the Executive Board,

2)      Give notice of committee appointments,

3)      Send notices of all regular and special meetings of the DUNAA and of the Executive Board, including the time and place of such meetings,

4)      Send ballots to all members for the election of officers and adoption of proposed changes to the Constitution and By-Laws changes,

5)      Perform such other duties as ordinarily pertaining to this office or as assigned by the President or the Executive Board,

6)      Notify the Vice Chair of proposed changes to the Constitution and By-Laws,

7)      Serve as Co-chair of Public Relations, Information and Communication Committee.

 

Section V:

Corresponding Secretary – The Corresponding Secretary shall;

1)      Be responsible for all correspondence of DUNAA and of the Executive Board as designated by the President or the Executive Board,

2)      Give notice of committee appointments,

3)      Send notices of all regular and special meetings of the DUNAA and of the Executive Board, including the time and place of such meetings,

4)      Send ballots to all members for the election of officers and adoption of proposed changes to the Constitution and By-Laws changes,

5)      Perform such other duties as ordinarily pertaining to this office or as assigned by the President or the Executive Board,

6)      Notify the Vice Chair of proposed changes to the Constitution and By-Laws,

7)      Serve as Co-chair of Public Relations, Information and Communication Committee.

 

Section VI:

Treasurer – The Treasurer shall;

1)      Disburse all monies of DUNAA as directed by the President or the Executive Board,

2)      Furnish an accounting report at each meeting of the Executive Board and Board of Governors and present a Semi-annual Report of all deposits, receipts and disbursements at each National Membership Meeting or at such time as directed by the President,

3)      Prepare records for audit prior to each spring National Membership Meeting,

4)      Serves as Chair of the Finance Committee,

5)      Serves as a member of the Budget and Fund Development and Endowment Committees,

6)      Perform such other duties as ordinarily pertain to this office or as assigned by the President or the Executive Board.

 

Section VII:

Financial Secretary – The Financial Secretary shall;

1)      Receive, record and deposit all monies for DUNAA, Board of Governors and Executive Board,

2)      Provide information of all deposits and receipts to the Treasurer for inclusion in the monthly financial report to the Executive Board

3)      Provide a list to the President, 2nd Vice-President, Recording Secretary and Corresponding Secretary of the names and addresses from whom  funds were received,

4)      Perform other duties as ordinarily pertaining to this office or as directed by the President or Executive Board,

5)      Serve as Chair of the Budget Committee,

6)      Construct and present an annual operating budget to the Executive Board for its consideration,

7)      Provide a semi-annual status of the operating budget

 

Section VIII:

Chaplain – The Chaplain shall;

1)      Open and close all DUNAA Meetings with prayer,

2)      Serve as the Executive Board’s representative for all amenities,

3)      Perform such other duties as ordinarily pertaining to this office or as assigned by the President or the Executive Board

 

Section IX:

Parliamentarian – The Parliamentarian shall;

1)      Serve as Chair of the Constitution and By-Laws Committee,

2)      Have Roberts Rules of Order, newly revised on hand at all DUNAA meetings, including Executive Board, Board of Governors and National meetings to advise on questions requiring interpretation of the Constitution and By-Laws of DUNAA,

3)      Perform such other duties as ordinarily pertaining to this office or as assigned by the President or Executive Board,

 

Section X:

Sergeant At Arms – The Sergeant At Arms shall;

1)      See that order and proper decorum are maintained at all DUNAA meetings of DUNAA,

2)      Perform other duties within the scope of this office.

Dillard University National Alumni Association Election Process

Action Responsible Due date Method Change to Constitution
Submit names Nominating   Committee President September Executive meeting   prior to election year Agenda item Yes
Approves Nominating Committee EX September Executive meeting Call vote Yes, date
Call for nominations for   each office N October 1st Email, DUNAA Website,   through BOG Yes, date
Close nominations N January 1st,   2013  DUNAA Website, Email,   through Board of Governors Yes, date
Submit slate to President   & 2nd VP, Financial & Corresponding Secretary (to verify   member status & contact information) NC 1st Thursday in   January (1/3) Email Yes, date
Notify/Verify nominee’s willingness   to serve and is an active member at beginning of call for nominees N January 10th   (BOG Meeting postponed to Jan 10th Phone, email toActive member: FS

Lifetime members: M

Yes, date
Submit slate of nominees to   BOG NC January meeting Report Yes, date
Approve Report of   Nominating Committee.Open Campaign Period BOG January Meeting Call vote Yes, date
Submit to Corresponding   Secretary Ballot NC January Agenda Item Yes, date
Establish/Appoint Election   Committee P, BOG Jan BOG Meeting Vote Yes, date
Create serialized ballot CS By 2nd  Thursday in February Paper ballot Yes, date
Mail ballot with return   envelopes CS 2nd  Thursday in February Postal mail Yes, date
Election opened 2nd  Thursday in February Yes, date
Receive Ballots AD Office Beginning 2nd  Thursday in February Postal mail Yes, date
Close of Campaigning NC Last Thursday in March by   Noon DUNAA Website, Email to   Nominees Yes, date
Close of Elections April 1st Post marked
Count ballots and Certify   election E 2nd  Thursday in April Yes, date
Present results to Alumni   President EC 2nd  Thursday in April Phone and email Yes, date
Inform Executive Committee P Called Exe. Board Meeting Report at EB Meeting
Inform winners P or CS After Exe. Board Meeting Phone / email
Inform Board of Governors EC After Exe. Board Meeting Report via email
Inform Alumni Association Membership EC Annual Meeting Report

P – President, N – Nominating Committee, E – Election Committee, EX – Executive Committee, BOG – Board of Governors

M – Membership Committee, FS – Financial Secretary, CS – Corresponding Secretary, AD – Alumni Director

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